Dealing With Gross Lease Occupancy Information
bloglines.com
Enter a value that specifies an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base area type for a record. The system will use the build-up of GLOA and GLA modifications to the base location type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area change 1-5)
Enter user-defined codes from UDC table 15/AR that specify adjustments to the base area type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)
Enter user-defined codes from UDC table 15/AR that defines modifications to the base area type for gross leaseable area (GLA).
Program ID
The system displays among the following values:
P15142: Specifies that the system added the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.
Updating Gross Lease Occupancy Information
This section offers an overview of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing choices for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease occupied location (GLOA) and gross leasable location (GLA) for all systems in a structure or residential or commercial property for a specified period. You can provide the info from the R15141 report to brokers who are seeking residential or commercial properties to lease and to property managers who can offer the details to potential tenants.
When you run the R15141 program, the system:
- Uses the dates entered in the processing alternatives to determine the time period, based upon the lease dates, for which the calculations apply.
- Retrieves the GLOA value from the Lease Master Detail table (F15017).
- Retrieves the GLA worth from the Area Master table (F1514).
- Retrieves GLOA and GLA change worths from the Area Master table (F1514).
Processing options allow you to define how the system carries out the estimations, in addition to whether the computations must be carried out for all lease statuses and lease types. You can also run the program for particular structure (business unit) category codes to identify tenancy for a group of structures (for example, the occupancy on A-rated residential or commercial properties).
You can run and store multiple variations of the R15141 program. For circumstances, you can run the program using location values from the very first of the month and then run the program again utilizing area worths from the end of the month. You can also run the R15141 program to obtain GLA and GLOA outcomes for a specified area definition to make sure a more accurate denominator computation for share factor denominator and renter exclusion rule computations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types defined in Area Definitions table (F15142) will be used to adjust the values for GLOA and GLA that are occupied in the F15141 table.
Note. You should run the Gross Lease Occupancy Refresh program (R15141) for expense involvement when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs recover values from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing choices enable you to define the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the beginning date or the ending date that the system utilizes to calculate gross leasable areas (GLA) and gross lease occupied areas (GLOA), based upon the lease date.
3. Gross Lease Area Calculation Method
Specify a computation technique from UDC table 15/OM that figures out the occupied area for a system. Values are:
1: Select area values since the first day of the month.
2: Select area values since the last day of the month.
3: Select location values as of the 15th day of the month.
4: Select an average area for the month. (Average = Total occupied area/ Days in the month.)
4. Refresh Action
Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and refresh (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the worth in the Deletion Method processing alternative. The system will then re-calculate occupancy.
1: Delete just. The process will end after the system erases records from F15141.
Note. If you go into 1 in the Deletion Method processing choice, you should still enter a calculation technique and area meaning to identify the records the systems selects for removal.
5. Deletion Method
Specify how records are picked for deletion from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based on data selection, date range, estimation method, and area meaning worths in the processing choices.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the area definition to use to calculate the occupied area for a system.
The base location type is utilized to calculate unadjusted area worths for GLOA and GLA. If you get in change area types for GLOA and GLA, the system will use those area amounts to the unadjusted area values for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is occupied or vacant for the time duration from the commitment date to the lease begin date. Values are:
Blank: The system is uninhabited.
1: The unit is inhabited.
Lease Status
Specify which rents to select for processing based upon the lease status; use this processing alternative in conjunction with the Lease Status 1 through Lease Status 10 processing options. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to use when selecting leades for processing; use this processing option in combination with the Select/Omit Flag processing option.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which rents to pick for processing based upon the lease type; utilize this processing choice in with the Lease Type 1 through Lease Type 10 processing choices. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to select or leave out based on the worth specified in the Select/Omit Flag processing alternative.
12. Include Blank Lease Types in Select/Omit list
Specify whether to consist of leases with a blank lease key in the select/omit list. Values are:
Blank: Do not include.
1: Include.
Print
1. Print Edit Report
Specify whether to and what type of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are upgraded to the F15141 table.
2: Print records with warning messages just.
Revising Gross Lease Occupancy Information
This area offers a summary of gross lease occupancy info and talks about how to revise gross lease tenancy information.
Understanding Gross Lease Occupancy Information
After you generate tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to examine the tenancy information. The outcomes of the R15141 program reflect the modifications to GLOA and GLA based upon the area definition.
On the Deal with GLOA kind, you can select records to evaluate by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then summarize the shown records by residential or commercial property, building, or system. By making it possible for one or more choices, you can display GLOA (gross lease inhabited area), GLA (gross leasable location), and tenancy percentages. You can also pick the totals that appear. The system shows 12 months of occupancy details for the defined start date.
If you sum up records by system, you can revise the GLA or GLOA amounts as necessary, and after that lock the values to prevent them from being updated in the future. The system supplies 2 lock fields so that you can lock GLA, GLOA, or both. When you revise any details, consisting of lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Work with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
bloglines.com
Review gross occupancy information and select records to modify.
Note. You can choose records to modify just when you summarize records by system.